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Website Privacy Policy

The policy:

This privacy policy is for this website; and served by GWP Software Solutions Limited (Company number 07938776) and Formus Professional Software LLC (Company number L21000197591) T/A Formus Professional Software, (herein referred to as FormusPro), and governs the privacy of its users who choose to use it. It explains how we comply with the EU Regulation 2016/679 General Data Protection Regulation (“the GDPR”), Data Protection Act 2018 (“DPA”) and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (“PECR”).

This policy will explain areas of this website that may affect your privacy and personal details, how we collect process, manage and store those details and how your rights under the GDPR, DPA & PECR are adhered to. Additionally, it will explain the use of cookies or software, advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you.
Our contact information is provided if you have any questions.


Formus Professional Software and this website comply with the DPA (Data Protection Act 2018) and GDPR (General Data Protection Regulation May 2018).

Data Protection Policy

This data protection policy sets out our commitment to protecting personal data and how we implement that commitment with regards to the collection and use of personal data.

FormusPro is a data controller with regard to the personally identifiable information that is collected for the legal purposes of either legitimate interest, contractual obligation, legal obligation or consent and respects your privacy and rights as an individual.

We will only send you direct marketing only if we believe it to be appropriate or relevant to you in your professional capacity or to your business. Marketing communication is carried out under legitimate interest or where you have specifically provided consent to receive such material.

FormusPro have identified that data collected or procured directly by FormusPro is of a business to business nature and does not include the collection, storage, processing of special category date, sometimes referred to as sensitive personal data.

We are committed to: –

  • Ensuring that we comply with the GDPR, DPA and PECR legislation, as listed below.
  • Meeting our legal obligations as laid out by the GDPR, DPA and PECR.
  • Ensuring data collected is used fairly and lawfully.
  • Processing personal data only to meet our legitimate interests, contractual obligations or legal/statutory requirements.
  • Taking steps to ensure that personal data is up to date and accurate.
  • Establishing appropriate retention periods for data.
  • Ensuring that ‘data subjects’ rights can be appropriately exercised.
  • Providing adequate security measures to protect personal data.
  • Ensuring that data is not transferred to countries without adequate protection.
  • Ensuring that a nominated staff member is responsible for data protection compliance and provides a point of contact for all data protection issues.
  • Ensuring that all staff are made aware of good practice in data protection.
  • Provide adequate training for all staff responsible for personal data.
  • Ensuring that everyone handling personal data knows where to find further guidance.
  • Ensuring that queries about data protection, internal and external to the company, are dealt with effectively and promptly.
  • Regularly reviewing data protection procedures within the company.

For further information please visit the ICO website

How do we collect your personal data?

We collect personal data in a number of ways.

  • Via business cards
  • Expo/Show data as part of contracts as exhibitors with event organisers. These would be classed as 3rd party providers.
  • Through other 3rd party providers.
  • Online – through our website online forms, cookies, digital networking platforms and/or through our portals
  • Through referrals or personal introductions


Cookies are small files saved to the users computers hard drive ,that track save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system upon their first visit.

See our Cookie Policy

Information about you and your visits to FORMUSPRO.COM

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

See Ts & Cs for Further Information

Contact & Communication With Us

Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required.
Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in this policy. All removal and takedown requests are actioned promptly. If you receve digital markeing materails that at any point you no longer wish to recieve, you will find anunsubscibe link at the bottom of all marketing, resources or news emails. Follow that link and you will be automaticly removed from the send list.

Change your email preferences

You have the right to update, change or cancel your marketing preferences.
Should you wish to cancel or change your marketing preferences click through an existing marketing email via “change email preferences”.

Update your FormusPro account details

You have the right to have inaccurate personal data rectified, or completed if it is incomplete. This is sometimes referred to as the right to rectification.
If you are a current or past client and would like to update your account details please log into your FormusPro account in the FormusPro Service Portal and change your details and preferences within your profile.

Email Mailing List & Marketing Messages

We operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish.
Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named within ‘The policy’.  Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages. Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.
Our EMS (email marketing service) provider is; ClickDimensions. You can read the ClickDimensions privacy policy and Data Processing addendum on their website.

Social Media Policy & Usage

We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

Resources & Further Information

Formus Professional Software Ts&Cs
• Adverts and Sponsored Links
• Downloads & Media Files 
• External Website Links & Third Parties
• Cookie Policy
• Your rights as a data subject

External Information
• Overview of the GDPR – General Data Protection Regulation
• Data Protection Act 1998
• Privacy and Electronic Communications Regulations 2003
• The Guide to the PECR 2003

Third Party Providers
• Twitter Privacy Policy
• Facebook Privacy Policy
• Google Privacy Policy
• Linkedin Privacy Policy
• MarketingShowcase Privacy Policy
• Click Dimensions Privacy Policy
• MarketMakers Privacy Policy
• CorpData Privacy Policy
• KingswaySoft Privacy Policy

v.1.3 Mar 2022 Edited & customised by: GWP SOFTWARE SOLUTIONS LTD